Many software companies make promises that are not delivered. Software deployment anxiety: Trucking companies fear technology due to previous technology deployments that took months to implement, train, and get any ROI.The loss of an HR/Safety person is a loss of Driver qualification file knowledge.Employment changes or absences can create paperwork gaps or piles.The current paper process is labour-intensive and lacks the proper checks and balances needed for compliance.A certificate, completed by both the driver and primary employing motor carrier that meets the prescribed format in §391.65(a)(2) (Note: Motor carriers must verify the certificate’s validity via phone, letter, or in person.Driver Borrowed From Another Motor Carrierįor drivers that meet the criteria set in §391.65(a)(1), a motor carrier may accept: Records should be kept for the duration of employment plus 3 years after employment finishes. Identification number, type, and issuing state of motor vehicle operator’s license.Driver’s name and Social Security number and.Road test from and certificate (391.31 (g)), or a photocopy of a CDL or certificate accepted in lieu of road test (§391.33).Proof of medical certification, as described above (§391.43(g)).The DQ file for a driver which meets the “multiple employer driver” definition and employed under the rules in §391.63 must include: Entry-level driver training certificate (§380.509(b)).Longer Combination Vehicle (LCV) Driver-Training Certificate (§380.401) and.The following documents are also required and kept in the DQ file, but are not applicable to all drivers: The DQ file and Driver Investigation History file must be retained for 3 years after a driver leaves your employment. Annual list of violations from driver (§391.27).Annual review of driving record (§391.25) and.Verification that medical examiner was listed on National Registry (for exams conducted after May 20, 2014) (§391.51 (b)(9)).If applicable, documentation of any variance, exemption, or waiver from the physical qualification standards (§391.51 (b)(7)).Current MVR showing CDL/CLP driver’s medical certification status.Medical exam certificate, original or copy, kept for up to 15 days, until the CDL/CLP driver’s MVR can be obtained, showing medical certification status or.Medical exam certificate, original or copy, for all non-CDL drivers or.Medical certificate or MVR showing that driver is medically certified (§391.43(g)):.The following documents should be included in the DQ file for three years from date of execution: This form must be maintained in accordance with §391.53 (secure, limited access) and may be in a separate Driver Investigation History file and if applicable, any driver rebuttals to the Safety Performance History data and responses to the rebuttals from the former DOT-regulated employers. Drivers hired on or after October 30, 2004: Safety Performance History data from all former DOT-regulated employers for the 3 years prior to the application date or a record of a good faith effort.Drivers hired before October 30, 2004: General employment verifications sent to all former employers for the 3 years prior to the application date or a record of a good faith effort or.(Note: No subsequent copies of license renewals required.) (§391.33(a)(1)) Photocopy of a CDL accepted in lieu of road test – not applicable if hired to operate doubles, triples, or tankers.Road test form and certificate conducted by your motor carrier (§391.31(g)), or.Original motor vehicle record (MVR) requested from state(s) within 30 days of hire (§391.23).
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